Citrus Accounting Quick Start

Cesar Nemo

Last Update 4 jaar geleden

Introduction

     Citrus Accounting, is a simple but effective solution for your accounting requirements. It was designed initially for cooperatives (can be used by any organization) for over a decade now. Many cooperatives have been benefited from it.


     It handles all your members (clients) transactions. Starting from your client's membership, to record important information. For Loan Section, create a loan application with automatic computation including amortization. Create a Check Voucher and print a check to release a loan. For Collection Section, enter the cash collection, it will update your members' ledgers.  For Cashier, it will handle the deposits and withdrawals of Savings deposit accounts. Print the passbook of members' loans, savings, and share accounts.


     It produces reports for your daily transactions. For you collectors, they need an instant daily cash collection report. For your accountant, they need a cash disbursement report. For your cashier, they need the end of the day deposit/withdrawal report. 


     At the end of the period, it can instantly produce financial reports, like balance sheets and income statements. Compute members' Savings Interest and Dividend/Patronage Refund.

Setting up the System

  • Activate Your PC

Before you can use your computer you must activate it first.

How to ActivateYour PC

  • Edit Project and Set the Forward Date

Name your project for your organization

How to Name your Project and Forward Date

  • Add Users Access to System

Types of User

1. Admin (superuser)

       Roles:

       a. Manages the projects (Project Management)

       b. Manages the users (User Administration)

       c. Data Backup and Restoration

        Upon initial installation, the default login for admin:

                 Login = admin

                 Password = admin

        Note: For security reasons, change the password after the installation.

2. Supervisor 

       Roles: 

       a. Edit and delete transactions.

       b. Document Issuance.

       c. See all the reports

 3. User

       Roles:

       a. Transact with access only

       b. Report with access only


How to Setup User Login 

Setup the Accounts

  • Create the Chart of Accounts

Setup Chart of Accounts

Chart of Accounts Tutorial 

  • Document Issuance

     Every document (Loan, Accounts, OR, CV, JV, Check Number... ) must have a reference number. Before you can do transaction entry (for example Cash collection - O.R.), you must first select an issued reference number for that document.

Your supervisor is the one who will do this task.

How to Issue a Document

  • Add Members to the Client file

  • Account Register

How to Add Savings Deposit  to Account Register 

  • Create the Loan Accounts

Transaction

  • Loan Application

  • Forward Balance

How to Enter Loan Forward Balance

  • Cash Collection

  • Check Issuance

  • Cash/Check Disbursement

  • Journal Voucher

  • Account Verification

  • Reports

  • Computation